Meeting Policies

The executive board realizes that last minute issues come up that would prevent someone from attending our monthly luncheon once they sent in their RSVP. Based on the number of people who RSVP for our monthly luncheons, we reserve space and order meals; moreover, the Austin Chapter is financially responsible for the cost of these meals, regardless of the meeting's headcount. We hope everyone will agree that paying for no-shows is not the way to spend the chapter dollars.

No-Show Policy

The IFMA monthly luncheons are generally held on the second Thursday of every month. The deadline for RSVP is Noon of the Monday preceding the meeting. RSVP's should be sent to You will receive a confirming e-mail to let you know that we have received your message. Cancellations will be accepted through the RSVP deadline, which is Noon of the Monday preceding the meeting. If you have to cancel between Monday afternoon and the meeting, we will attempt to replace your spot with a last-minute RSVP. If we cannot find a replacement for you, you will be invoiced for the cost of your meal.


Persons who do not register through the online registration for the monthly luncheon cannot be guaranteed a spot at the meeting. According to the number of reservations that we provide, our restaurant places us in a room that meets fire code and prepares only the requested number of meals. If someone misses the RSVP deadline, they are asked to send a late RSVP to so steps can be taken to provide enough meals and meeting space so everyone can enjoy the meeting. 

Guest Policy:

We've had numerous questions from members on bringing guests. The guidelines we are using are that a member can bring guests as long as they RSVP and their lunch is paid for either by the member or the guest. The chapter will be happy to purchase our new member's lunch on their first visit.

If you have any questions regarding these policies, feel free to contact any of our board members.

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